This is to announce to all the employees that our company [Mention name of the company] has decided to introduce a new policy with regards to [Mention the reason behind introducing new policy] and this will be effective from [Mention the date from which the new policy will start]. You must state clearly why this change is required and how the new policy will bring positive changes in the organization and also in the working condition of the employees. Cell Phones: This sample cell phone/smartphone policy offers guidance regarding the use of personal cell phones in the workplace as well as for company-owned mobile devices. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Depending on the changes, you may need to roll out company-wide training at the beginning of the new initiative, or just as required. As a part of the Company policy, everyone at the company must accept this new policy and follow their rule and regulations. The over-riding consideration when communicating with customers and suppliers is to maintain the brand integrity of the Organisation. Watercooler discussions are still a mechanism for employees to hear the latest news unfiltered by management, and they continue to be a source for employees in learning the inside story. SeeEmployee Engagement Surveys: Why Do Workers Distrust Them? ].I am quite confident that the policies will help in resolving the issues of the customers and the clients and make an impact on the productivity graph. The Digital Communication Policy comprehensively sets out procedures and guidelines to follow when using digital communication tools and all digital communication must comply with the requirements of that policy. Gives employees a voicean increasingly meaningful component of improving employees' satisfaction with their employer. Deliver messages from the top that are congruent with the organization's. New employees should receive induction training to advise them of specific hazards and procedures in the workplace. Every employee in [ mention the name of the organization ] is liable to follow certain constraints and also qualifies for specific benefits. Examples of company policies include employee conduct policies, dress code, attendance policies, equal opportunity policies, and other areas related to the terms and conditions of employment. moreinfo@compliancebridge.com. Hope you will all cooperate and support us and will make this policy a successful one. This way you can maintain some discipline around the new policy. If organizations anticipate that employees will have a number of questions regarding a new and unique benefit offering or a new procedure, for example, audience size should be limited so that questions can be adequately addressed. The high visibility combined with our 100% delivery rate guarantee. Here are a few ideas of what to include in your policy template: Document Header: Information about the policy including title, effective/revision dates, approver's signature, and department. } else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { Please try again later. The easier you make it for employees to find your changed work policies, the easier it is for them to implement and adhere to them. Any questions can be directed to [contact name]. Sample based estimates are used to compute the unknown population parameter. They can also discover potential employee relations issues and learn about attitudes toward terms and conditions of employment. Even if changes are announced via email or in writing in other official channels, its still a good idea for managers to speak directly to their employees about them in team meetings or even individually to ensure compliance. The date when the content of the email policy has been disseminated in the workplace. Incorporate them into your new policy and procedure updates. All Rights Reserved. When you have the final policy or procedure in place, send out a company update. Sample physical activity promotion plan Plan to communicate with your employees often, at least quarterly, about opportunities your workplace provides for physical activity - places to be active, policies that support activity and programs that encourage physical activity. New directors, officers and employees will be provided with a copy of this Most HR professionals and organizational leaders agree that linking corporate communication to business strategy is essential to effective and consistent business operations. I do believe that this new policy will be bringing huge benefits to all the employees of the company, belonging to all types of designations. Did the organization fare better because of the manner in which it communicated crucial information about a merger or acquisition? Change Management- Check out this Standard Operating Procedure Template that the team at Process Street created to make building, implementing, and following SOPs easier. Educates employees on the merits of remaining union-free (if that is the organization's goal). if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Post new workplace policies in common areas - such as break rooms - where employees can easily see them. Communication is a vital management component to any organization. The policy has been updated following a review that recommended best-practice actions be implemented to keep our data secure and to enhance the physical safety of our employees. With great pleasure this is to inform all the employees of our esteemed company that is [ mention the name of the company]. Face-to-face communications on important issues often feel more authentic and help to build trust with employees. Two-way communication is vital to any effective communication strategy, and developing formal tactics to listen to employees is essential. It gives your staff a chance to understand the value of the policy or procedure and let in sink in. Products. 8. Use adigital knowledgebasewhere you can upload it and staff can quickly search for it whenever they need it. We are announcing a new policy named [ mention the name of the policy] which will benefit all of us. Depending on what works best for each organization, the method varies. It is earnest from my end on behalf of the company and for benefit of everyone, kindly read the policies and respond to me accordingly through my email id which is [ mention the email id], and phone number which is [ mention the contact number]. Whether in regular briefings by top leadersthrough voice mail blasts, e-mail alerts or town hall meetingsor in departmental or group meetings, the employer needs to keep employees apprised of whatever information may be necessary to keep the organization running smoothly. [Company name] is committed to protecting its people, information, facilities and other assets. Newsletters are used to communicate new information about the organization, its products and services, and its employees. Have Questions? A good way to communicate a new policy to employees is by tapping into the leadership resources within your team and appointing passionate employees with a solid understanding of the changes to be a champions among their peers who can advocate the importance of the changes and also assist others to implement them. (Although employees may have already heard this when you first introduced the change, it bears repeating.). Helps to lessen the chances for misunderstandings and potentially reduces grievances and lawsuits. It is often written from a one-to-all perspective (like mass communication), broadcasting a message to an audience . Include as much of the employee feedback as possible. External communication policy and procedures are meant to give your employees guidance for handling information, either outgoing or incoming, that pertains to the organization. Theyll be able to see if any important steps have been overlooked, if any redundancies exist, or even if theres a better way to go about the process altogether. Clearly communicating new policies and procedures is essential if an organization wants to protect its reputation, its legal standing, and its employees health and safety. It is mandatory that each employee in this organization show maximum respect to every other person in the organization and other contacts in a business context. You have successfully saved this page as a bookmark. Policies and procedures are the formal guidelines that prescribe actions, behaviors and processes for members of an organization. Employees Owners/CEOs Customers Stockholders Investors Suppliers Partners Creditors Trade Unions Government How to identify your stakeholder In case, if anyone has any doubt or queries regarding the policies of the company, we will address to them with suitable action. The impact of effective and ineffective communication on the organization and its employees. 1. See7 Tips to Increase Employee Engagement Without Spending a Dime and Now were not talking about a 45-minute long course for your employees to learn about the new policy or procedure. Regardless of how you initially share the change, there's no guarantee that people will read it. Though HR will handle most of this part of the hiring and recruitment process, giving hiring managers the . A communication strategy includes the following elements: Everyone in the organization has a role to play in communication: Communication training may encompass any number of topics, including: A strong training component will not only equip leaders to communicate effectively with their teams and other organizational leaders, it will also help them understand the appropriate communication channels and protocols. Oplifts policy managerallows you to set re-acknowledgements in certain time frames. SeeMessaging, Collaboration Apps May Surpass E-Mail in Workplace Eventually and With just a few clicks, you can publish policies and notify employees, or print them out to distribute, depending on your needs. It is a general announcement for all the employees of [ mention the name of the organization ] that the new policy has been launched on [ mention the date of announcement of the policy]. In case any rebooking is done, it must be reimbursed in case of emergency only. Provide a series of questions and answers if applicable. You can communicate your work rules orally or in writing. But these are only effective if they are properly communicated. Please enable scripts and reload this page. We hope that this amendment will make a change in our company and be good for the companys growth. (You could even make a policy on policy writing.) COMMUNICATION & ENFORCEMENT This Communications Policy extends to all employees of the Corporation and authorized spokespersons. Code of conduct A code of conduct is a common policy found in most businesses. } This policy will focus on the employees and will benefit them in many ways. This Employee Policy Manual has been designed to help new and current employees familiarize themselves with Widget, Inc.'s policies, procedures and business culture. Law Enforcement and Emergency Services: Examples include the body camera policy, drone policy, and emergency communication policy. 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